Privacy Policy
This Privacy Policy describes how KRH Sohal Hospital collects, uses, and protects your personal information when you use our hospital staff HRMS mobile application.
Effective Date: July 21, 2026
1. Introduction
KRH Sohal Hospital ("we," "our," or "us") provides a Human Resource Management System ("HRMS") mobile application (the "App") designed to help our hospital manage staff records, attendance, duty schedules, leave, payroll, and internal communication in a simple and secure manner.
Protecting your privacy is important to us. This Privacy Policy explains what information we collect, how we use it, with whom we may share it, and the choices available to you. By using the App, you acknowledge that you have read and understood this Privacy Policy.
This Privacy Policy is designed to comply with applicable data protection laws, including the General Data Protection Regulation (GDPR), India's Digital Personal Data Protection (DPDP) Act, 2023, and the Google Play User Data Policy.
2. Hospital Information
The App is owned and operated by:
- Hospital Name: KRH Sohal Hospital
- Website: https://krhnashik.com/
- Support Email: fluelitesolution@gmail.com
- Address (Optional): [Hospital Address]
3. Information We Collect
We collect only the information necessary to provide human resource management services to the hospital. Depending on the features enabled by the hospital administration, this may include:
- Full Name
- Employee / Staff ID
- Email Address
- Phone Number
- Department (e.g., Nursing, Radiology, Administration)
- Designation (e.g., Doctor, Nurse, Technician, Administrative Staff)
- Attendance and Duty Shift Records
- Leave Information
- Salary Information (if applicable)
- Profile Photo
- Uploaded Documents (such as identification, medical registration, or employment-related documents)
- GPS Location (only during attendance check-in/check-out, and only if this feature is enabled by the hospital)
- Device Information (such as device model and operating system version)
- Notification Token (to deliver push notifications)
Much of this information is provided to us by the hospital administration as part of your employment records. We do not collect patient data through this App, and we do not collect information that is not required for the operation of the App.
4. Permissions Used
The App requests certain device permissions to enable specific features. Each permission is requested only when it is required for a feature you or the hospital use, and you may decline optional permissions. Declining a permission may limit certain features but will not prevent you from using other parts of the App.
Camera
- Capturing or updating your profile photo
- Face-based attendance verification (only if enabled by the hospital)
Location
- GPS-based attendance marking
- Verifying check-in and check-out locations
Location is accessed only during attendance actions and is not tracked continuously in the background.
Storage / Photos
- Uploading staff documents
- Uploading or updating profile images
Notifications
- Attendance and duty shift reminders
- Leave request approvals and updates
- Hospital announcements and circulars
Internet
- Core app functionality and secure communication with our servers
5. How We Use Your Information
We use the information we collect solely for the following purposes:
- Staff authentication and account management
- Attendance and duty shift management and verification
- Payroll processing
- General human resource management for hospital staff
- Leave management and approvals
- Hospital communication and announcements
- Improving app performance and reliability
- Maintaining the security of the App and user accounts
- Providing customer support
- Complying with applicable legal obligations
We do not use your personal information for advertising or marketing purposes.
6. Data Sharing
We do not sell your personal data to anyone.
Your information may be shared only in the following limited circumstances:
- With the hospital administration and authorized HR personnel, as the hospital is the primary controller of your employment records
- With trusted service providers who assist us in operating the App (such as cloud hosting and notification services), and only to the extent necessary for them to perform their services
- When required by law, regulation, legal process, or enforceable governmental request
All service providers we work with are required to protect your information and use it only for the purposes for which it was shared.
7. Data Security
We implement reasonable and appropriate security measures designed to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:
- Secure authentication mechanisms
- Encrypted communication between the App and our servers
- Access controls that limit who can view your information
- Regular review of our security practices
While we take security seriously, no method of transmission or storage is completely secure, and we cannot guarantee absolute security. We encourage you to keep your login credentials confidential and to notify us or the hospital HR department immediately of any suspected unauthorized access.
8. Data Retention
We retain employee information only for as long as it is necessary to:
- Maintain accurate employment records for your organization
- Fulfill the purposes described in this Privacy Policy
- Comply with applicable legal, tax, or regulatory obligations
When information is no longer required, it is securely deleted or anonymized. Where applicable, information may also be deleted earlier upon a valid deletion request, subject to legal retention requirements.
9. Account Deletion
You may request deletion of your account or personal information at any time by:
- Contacting our support team at fluelitesolution@gmail.com
- Contacting your employer or HR administrator, who manages your account within the HRMS system
Because your account is managed by your employer, some deletion requests may need to be processed in coordination with your organization. We will respond to valid deletion requests within a reasonable timeframe, except where retention is required by law.
10. Children's Privacy
The App is intended exclusively for employees and authorized users of organizations that use our HRMS system. It is not intended for, or directed at, children under the age of 18. We do not knowingly collect personal information from children under 18 years of age. If we become aware that such information has been collected, we will take steps to delete it promptly.
11. Third-Party Services
The App may rely on the following third-party services to provide certain features. These services may process limited data as part of their functionality:
- Google Play Services
- Google Maps Platform (for location-based attendance, if enabled)
- Firebase Authentication (for secure sign-in)
- Firebase Cloud Messaging (for push notifications)
- Firebase Analytics (if enabled)
- Firebase Crashlytics (if enabled)
Each of these providers operates under its own privacy policy. We encourage you to review their policies to understand how they handle data.
12. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or App features. When we make significant changes, we will notify you through the App, by email, or by other appropriate means before the changes take effect. The "Effective Date" below indicates when this Privacy Policy was last revised. Your continued use of the App after changes take effect constitutes acceptance of the updated policy.
13. Contact Information
If you have questions, concerns, or requests regarding this Privacy Policy or how your information is handled, please contact us:
- Developed by: fluelite Solution
- Email: fluelitesolution@gmail.com
- Website: https://krhnashik.com/
14. Effective Date
This Privacy Policy is effective as of July 21, 2026.